Privacy Policy (GDPR Compliant)
Last Updated: 18.03.2026
This Privacy Policy explains how OMBUSpartners OÜ (Registry Code: 17243586), located in Tallinn, Estonia, processes personal data through the website erasmusintallinn.com. We are committed to protecting your privacy in accordance with the EU General Data Protection Regulation (GDPR).
1. Data Controller
- Company: OMBUSpartners OÜ
- Registration Number: 17243586
- Email: info@erasmusintallinn.com
2. What Data We Collect
We collect information necessary to facilitate high-quality housing services:
- Identity Data: Full name, date of birth, and ID/Passport copies (only for legal rental agreements).
- Contact Data: Email address, phone number, and social media handles (if provided for communication).
- Property Data: For landlords, including addresses, photos, and ownership verification.
- Verification Data: University acceptance letters or student status proof to ensure a safe community.
3. Legal Basis for Processing
We process your data under the following GDPR articles:
- Contractual Necessity (Art. 6(1)(b)): To manage your bookings and rental agreements.
- Legal Obligation (Art. 6(1)(c)): To comply with Estonian tax and accounting laws.
- Legitimate Interest (Art. 6(1)(f)): To verify users and maintain a “Scam-Free” environment for the safety of our community.
4. Data Sharing and Transfers
Your data is strictly protected. We only share information with:
- The Counterparty: Sharing student details with the landlord (and vice versa) to finalize a rental.
- Service Providers: Secure hosting (e.g., Zone.ee), SMTP providers, and professional management tools.
- Public Authorities: Only when legally required by Estonian law.
5. Your Rights Under GDPR
As an EU data subject, you have the right to:
- Access: Request a copy of your personal data.
- Rectify: Ask us to correct inaccurate information.
- Erase: Request the “Right to be Forgotten” (deletion of your data).
- Restrict: Limit how we use your data in specific scenarios.
- Data Portability: Move your data to another service provider.
6. Data Retention
We keep your data only as long as required for the original purpose or as mandated by Estonian law (e.g., 7 years for accounting documents).
7. Contact Us
For any privacy-related inquiries, please contact our data protection representative at info@erasmusintallinn.com.